Standing and Ad Hoc Committees

Bylaws: School of Community Health Sciences

Standing committees and ad hoc committees have delegated authority of the Director and the FAL, and are responsible for pursuing their individual charge(s). All committees serve in an advisory capacity to the Director. The Director may develop policies regarding committee service. Committee service shall be equitably and fairly distributed across the FAL. Committee chairs report regularly on their committee's recommendations to the Director and the FAL and request votes on committee business when needed.

Standing Committees:

  • Undergraduate Committee
  • Graduate Committee
  • Specialty Area Committees
  • Steering Committee
  • Personnel and Promotion/Tenure Committee

Ad hoc committees are convened when they are necessary to complete a specific task or charge for the School, for example, conducting searches for faculty or staff. By definition, such committees are temporary in nature with limited charges, goals, and time of service, and are dissolved when their charge is completed.

A. Undergraduate Committee

A.1. Purpose

  • to monitor the quality of undergraduate program including conducting periodic review of the curriculum and assessment of learning outcomes;
  • to provide recommendations pertaining to changes, modifications, or additions to the undergraduate curricula, and recommend actions to the Director and the FAL;
  • to develop policy and procedures for field studies and independent studies;
  • to develop an assessment plan, conduct assessment activities, and provide assessment data to the university's assessment office;
  • to recommend to the FAL candidates for undergraduate scholarships and awards;
  • to review student grade appeals or grievances and recommend action if requested todo so byte Director; and,
  • to recommend possible promotional literature or events for student recruitment

A.2. Membership

All faculty members with at least 0.5 FTE in the School are eligible to serve on the Committee. The SCHS Director makes appointments of members to the committee with input from the faculty. Terms are three years, unless another term is agreed upon. The Director can change appointments before they expire and can remove any faculty member from the committee with reason. Terms are to be rotated so that a majority of the Committee members have served on the Committee in the previous year. If a Committee member is unable to fulfill his/her responsibility to the Committee, the Director will appoint a replacement.

A.3. Chair

The Undergraduate Committee Chair is appointed by the SCHS Director and is the Director of Undergraduate Education responsible for the quality and efficient operation of undergraduate programs. Whenever possible, the Chair should be a tenured associate or full professor. The term of Chair is two years and is renewable by the Director. The Chair may negotiate for compensation (such as a course reduction) with the Director.

The Chair:

  • is responsible for the efficient and timely conduct of the Committee's business and fulfillment of its charges.
  • schedules meetings of the Committee
  • is responsible for records of the Committee's transactions, which should be kept in the SCHS office. The chair may request an administrative assistant to take minutes.
  • on behalf of the Committee and in a timely manner, communicates to the Director and the FAL on deliberations and recommendations of the Committee.
  • is the Committee's liaison to the School's Steering Committee.
  • is responsible for scheduling undergraduate courses in consultation with the Graduate Committee Chair and the Director.
  • is evaluated for service in that position by the Director with input from Committee members.
  • upon request, provides the Director with an evaluation of members' service on the Committee.

A.4. Operations

The Undergraduate Committee will meet as often as necessary to complete its charges, but at least once each month during the Fall and Spring semesters. Regular meeting times/days should be determined at the outset of each semester. Decisions and recommendations of the Committee require a majority vote of the members for approval.

Undergraduate curriculum changes, new courses, and new degree or certificate programs must be reviewed by the Undergraduate Committee. Upon approval by a majority vote, the Committee may recommend to the FAL and the Director adoption of such changes, courses, and new programs, which then require approval of the FAL by majority vote, and by the Director, before being forwarded for further review by the Division and University.

B. Graduate Committee

B.1. Purpose

  • to monitor the quality of the graduate program
  • to develop competencies and the means to assess the extent to which those competencies are met
  • to conduct regular reviews of curriculum, competencies, and assessment results and recommend those changes needed to ensure competencies are met
  • to regularly review accreditation criteria set by CEPH and other relevant bodies and recommend changes needed to ensure the program meets accreditation requirements
  • to develop an assessment plan, conduct assessment activities, and provide assessment data to the university's assessment office
  • to recommend to the FAL candidates graduate scholarships and awards;
  • to provide recommendations pertaining to changes, modifications, or additions to the graduate curricula, graduate curriculum matters, and recommend actions to the Director and the FAL
  • to process graduate applications for admission to the graduate program
  • to review applications for Graduate Assistant positions, and make recommendations to the Director
  • to develop marketing programs to increase student enrollment in the graduate programs

B.2. Membership

All faculty members with at least 0.5 FTE in the School are eligible to serve on the Committee. The SCHS Director makes appointments of members to the Committee with input from the faculty. Terms are three years, unless another term is agreed upon. The Director can change appointments before they expire and can remove any faculty member from the Committee with reason. Terms are to be rotated so that a majority of the Committee members have served on the Committee in the previous year. If a Committee member is unable to fulfill his/her responsibility to the Committee, the Director will appoint a replacement. At least one graduate student shall serve on the Graduate Committee.

B.3. Chair

The Graduate Committee Chair is appointed by the SCHS Director and is the Director of Graduate Education responsible for the quality and efficient operation of graduate programs. Whenever possible, the Chair should be a tenured associate or full professor. The term of Chair is three years and is renewable by the Director. The Chair may negotiate for compensation (such as a course reduction) with the Director.

The Chair:

  • is responsible for the efficient and timely conduct of the Committee's business and fulfillment of its charges
  • schedules meetings of the Committee
  • is responsible for records of the Committee's transactions, which should be kept in the SCHS office. The Chair may request an administrative assistant to take minutes
  • on behalf of the Committee and in a timely manner, communicates to the Director and the FAL on deliberations and recommendations of the Committee
  • is responsible for scheduling graduate courses in consultation with the Undergraduate Committee Chair and the Director
  • coordinates masters and doctoral curricula with the various program chairs.
  • is the committee liaison to the School's Steering Committee
  • is evaluated for service in that position by the Director with input from Committee members
  • upon request, provides the Director with an evaluation of members' service on the Committee

B.4. Operations

The Graduate Committee will meet as often as necessary to complete its charges, but at least once each month during the Fall and Spring semesters. Regular meeting times/days should be determined at the outset of each semester. Decisions and recommendations of the Committee require a majority vote of the members for approval.

Graduate curriculum changes, new courses, and new degree or certificate programs must be reviewed by Graduate Committee. Upon approval by a majority vote, the Committee may recommend to the FAL and the Director adoption of such changes, courses, and new programs, which then require approval of the FAL by majority vote, and by the Director, before being forwarded for further review by the Division and University.

C. Program/Specialty Area Committees

C.1. Purpose

The SCHS will create internal divisions (initially to be called programs, but may also be called specialty areas, specializations, or departments), each with a core group of primary faculty responsible for graduate academic programs and undergraduate teaching.

These areas include Epidemiology & Biostatistics; Environmental & Occupational Health; Health Administration and Policy; and Social and Behavioral Health Sciences. Programs provide instructors and courses as needed for the successful functioning of the graduate and undergraduate programs. When resources permit, each area will offer at least one MPH concentration and may develop additional academic programs, including doctoral degrees. Specialty areas will eventually be responsible for graduate admission and initial advisement of graduate students the timing of which will be negotiated between each program, the Graduate Committee, and the Director.

C.2. Membership

All faculty members with at least 0.5 FTE in the School are eligible to serve on the specialty area committees. In consultation with the Director, faculty will be appointed by the Director to one primary specialty area. A faculty member may be appointed by the Director to a secondary association with another area, upon consultation with the Director and area leaders.

C.3. Leaders

Each specialty area has a leader appointed by the SCHS Director. The leader may be nominated by the faculty of the specialty area or recruited specifically for that position. Area leaders are appointed for a term of three years and may negotiate compensation or course release with the Director.

Leaders:

  • function as chairs for their specialty areas
  • manage the graduate academic degrees within those areas, in consultation with the Graduate Committee
  • are responsible for the efficient and timely conduct of the committee's business and fulfillment of its charge
  • schedule meetings of their committees
  • are responsible for records of their committee's transactions
  • on behalf of their committee and in a timely manner, communicate to the Director and the FAL the deliberations and recommendations of their committee
  • are evaluated for service in that position by the Director, with input from committee members
  • upon request, provide the Director with an evaluation of members' service on the committee
  • serve as liaison for the specialty area to the Director, the Graduate Director, and the Undergraduate Director

C.4. Operations

Specialty area committees will meet as often as necessary to complete their charges. Decisions and recommendations of committees require a majority vote of the members for approval.

D. Personnel and Promotion & Tenure Committee

D.1. Purpose

  • to develop, in consultation with the Director and with input from the FAL, consistent, reproducible standards for evaluation of faculty performance in accordance with applicable bylaws, regulations, and policies of higher levels of governance
  • to inform the faculty of these standards
  • to advise and make recommendations to the Director regarding faculty performance, roles and goals, promotion and tenure
  • to review, along with the Director, annual goals of all School faculty members to assure compliance with the School's mission and needs
  • at the request of the Director, to advise regarding other faculty personnel issues

D.2. Membership

All faculty members with at least 0.5 FTE in the School are eligible to serve on the Committee. The Committee has at least four members, at least three of whom are current, tenured faculty. The fourth member may be a lecturer, research faculty member, or a tenure-track faculty member that is in the first or second year of service. Members of the Personnel and Promotion and Tenure Committee are elected by the FAL. Potential members can be nominated by self or other. All those who accept nomination will be placed on a ballot and an election will be held. The nominee(s) with the greatest number(s) of votes shall be elected to the Committee. Terms are for three years. Terms are to be rotated so that at least one tenured position is open for appointment each year. If a Committee member is unable to fulfill his/her responsibility to the Committee, the Director will conduct an election for a replacement.

D.3. Chair

The Chair is elected by the Committee and must be a current tenured faculty member.

The Chair:

  • is responsible for the timely and equitable evaluation of academic faculty in accordance with applicable university, division, and school bylaws
  • in a timely manner, communicates to the faculty the deadline for submitting evaluation materials
  • on behalf of the Committee, and in a timely manner, submits a letter to the Director summarizing the Committee's evaluation recommendations
  • is evaluated for service in that position by the Director, with input from Committee members
  • upon request, provides the Director with an evaluation of members' service on the Committee

D.4. Operations

The Committee meets as often as necessary to complete its charge. The PC must maintain confidentiality of its evaluation results. To the extent possible while maintaining the confidentiality of personnel information, the PC is to record and maintain (in the SCHS office) all actions and procedures involving evaluations and judgments.

E. Steering Committee

E.1. Purpose

To ensure coordination between and among School committees and academic programs and to advise the SCHS Director on the mission, goals, and direction of the School.

E.2. Membership

The Director of Undergraduate Education, the Director of Graduate Education, the Personnel/P&T Committee Chair, and the SCHS Director are members of the Steering Committee. At the discretion of the Director, other members may be appointed.

E.3. Chair

The Chair of the Steering Committee is the SCHS Director. The Chair:

  • is responsible for scheduling meetings of the Committee
  • maintains necessary records of the Committee's transactions
  • reports to the FAL on deliberations or decisions of the Committee

E.4. Operations

The Committee meets at times scheduled by the Director during the Fall and Spring semesters.

F. Ad Hoc Committees

F.1. Purpose

The Director or the FAL may convene Ad Hoc committees when they are necessary to complete a specific task or charge for the School, for example, conducting searches for faculty or staff. Such committees are temporary in nature with limited charges, goals, and time of service. Ad hoc committees are charged with fulfilling all responsibilities as specified by the FAL or Director. Ad Hoc committees are dissolved when their charge is completed.

F.2. Membership

All faculty members with at least 0.5 FTE in the School are eligible to serve on Ad Hoc committees. The Director makes appointments of members with input from the faculty. If a committee member is unable to fulfill his/her responsibility to a committee, the Director may appoint a replacement.

F.3. Chair

Ad Hoc committee chairs are appointed by the Director or elected by the committee, according to the committee's charge.

The Chair of an Ad Hoc Committee:

  • is responsible for the efficient and timely conduct of the Committee's business and fulfillment of its charge.
  • schedules meetings of the Committee
  • is responsible for records of the Committee's transactions
  • on behalf of the Committee and in a timely manner, communicates to the Director and the FAL on deliberations and recommendations of the Committee
  • is evaluated for service in that position by the Director with input from Committee members
  • upon request, provides the Director with an evaluation of members' service on the Committee

F.4. Operations

Ad hoc committees develop necessary procedures and meet as often as necessary to complete their charge.